Privacy policy for the use of our website

  1. Identity and contact details of the controller in charge of data processing and the Data Protection Officer

    This privacy policy applies to data processing by:

    Controller: IVC Independent Valuation & Consulting Aktiengesellschaft Wirtschaftsprüfungsgesellschaft, Girardetstr. 2, D-45131 Essen, Germany (hereinafter „IVC“)
    E-mail: info@ivc-wpg.com
    Phone: +49 (0)201 – 31 04 83 – 72
    Fax: +49 (0)201 – 31 04 83 – 99

    The Data Protection Officer of IVC is Dr. Peter A. Frankenberg. He can be reached at the above stated address or via following e-mail: datenschutzbeauftragter@ivc-wpg.com.

  2. Collection and storage of personal data, as well as nature and purpose and its use

    1. Upon visiting the website

      When visiting our website www.ivc-wpg.com, the browser used on your device automatically sends information to the server of our website. This information is temporarily stored in a so-called log file. The following information will be collected without your assistance and stored until its automated erasure:

      • IP address of the computer sending the request,
      • date and time of access,
      • name and URL of the retrieved file,
      • website, from which access is made (referrer URL),
      • the browser used and, where applicable, the operating system of your computer as well as the name of your access provider.

      The data mentioned is processed by us for the following purposes:

      • to ensure a smooth connection establishment of the website,
      • to ensure comfortable use of our website,
      • for system security and stability evaluation, as well as
      • for further administrative purposes.

      The legal basis for the data processing is Art. 6 para. 1 sentence 1 lit. f GDPR. Our legitimate interest in data collection follows from the above listed purposes. Under no circumstances will we use the collected data for the purpose of drawing conclusions about you as an individual.

      In addition, we employ cookies and analysis services for the time of the visit of our website. Further details in this respect can be found under sections 4 and 5 of this privacy policy.

    2. Upon registering for our newsletter

      In case that you have explicitly agreed to Art. 6 para. 1 sentence 1 lit. a GDPR, we use your e-mail address to regularly send you our newsletter. In order to receive the newsletter, it is sufficient to indicate your e-mail address.

      This registration can be cancelled at any time, for example via a link at the end of each newsletter. Alternatively, you can also send your unsubscribe request to dsgvo-widerruf@ivc-wpg.com by e-mail.

    3. Upon using our contact form

      For questions of any kind, we offer you the possibility to contact us via a form provided on the website. For this purpose, it is necessary that you provide a valid e-mail address so that we can recognize, who the request originated from and can answer it. Additional information can be provided voluntarily.

      The data processing for the purpose of contacting us is based on your voluntarily given consent in accordance with Art. 6 para. 1 sentence 1 lit. a GDPR.

      The personal data collected by us for the purpose of the contact form will be automatically deleted after completion of the request made by you.

    4. Upon using our contact form through applicants

      In order to apply at IVC, we offer you the possibility to contact us via a form provided on the website. For this purpose, it is necessary that you provide a valid e-mail address, so that we can recognize, who the request originated from and can answer it. Additional information can be provided voluntarily.

      Please consider the notes on data processing while submitting your application.

  3. Transfer of data

    A transfer of your personal data to third parties for purposes other than those listed below does not take place.

    We only share your personal information with third parties in case:

    • you have given your explicit consent pursuant to Art. 6 para. 1 sentence 1 lit. a GDPR,
    • the transfer of data is necessary for the establishment, exercise or defence of legal claims in accordance with Art. 6 para. 1 sentence 1 lit. f GDPR and there is no reason to believe that you have an overriding and legitimate interest in non-disclosure of your information,
    • there is a legal obligation for data transfer in accordance with Art. 6 para. 1 sentence 1 lit. c GDPR , as well as in case
    • it is legally permissible and necessary for the settlement of the contractual terms and conditions in accordance with Art. 6 para. 1 sentence 1 lit. b GDPR.
  4. Cookies

    We use cookies on our website. These are small files that are automatically created in your browser and stored on your device (laptop, tablet, smartphone, etc.) whenever you visit our website. Cookies do not damage your device, do not contain viruses, Trojans or other malicious software.

    The information that is stored in a cookie results from the interaction with the specific device used. However, this does not mean that we directly receive information about your identity.

    On the one hand, the use of cookies aims to make the use of our services more convenient for you. For example, we employ so-called session cookies to recognize that you have already visited some of the pages on our website. The cookies will be automatically deleted after you leave our website.

    In addition, we also employ temporary cookies that are stored on your device for a specific period of time and serve to enhance customer experience. If you visit our website again to make use of our services, it will be automatically recognised that you have already visited us and what inputs and settings you have made, so you do not have to enter them again.

    On the other hand, we employ cookies in order to record statistical data on our website usage and to evaluate it for the purpose of our offer optimisation (see section 5). These cookies allow us to automatically recognize whether you have already visited us. These cookies are automatically deleted after a defined period of time.

    The data processed by cookies is necessary for the purposes laid down with the ultimate goal to protect our legitimate interests, as well as those of third parties in accordance with Art. 6 para. 1 sentence 1 lit. f GDPR.

    Most browsers accept cookies automatically. However, you can configure your browser in such a way that no cookies can be stored on your computer or so that you are always asked for permission before cookies are saved. However, deactivating cookies can lead to you not being able to take full advantage of our website features.

  5. Analysis Tools

    The tracking measures we implement are listed below; they are carried out based on the Art. 6 para. 1 sentence 1 lit. f GDPR. With the tracking measures employed, we aim on the one hand at ensuring our website is in line with your needs and can be continuously optimised. On the other hand, we employ the tracking measures in order to record statistical data on our website usage and to evaluate it for the purpose of our offer optimisation. These interests are to be considered legitimate in the sense of the aforementioned provision.

    The respective data processing purposes and data categories can be found in the corresponding tracking tools.

    For the purpose of ensuring our website is in line with your needs and can be continuously optimised, we use Google Analytics, a web analysis service provided by the Google Inc. (https://www.google.com/intl/en/about/) (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; hereafter “Google”). In this context, pseudonymised user profiles are created and cookies (see section 4) are used.

    The information generated by the cookie concerning your use of this website, such as

    • browser type / version,
    • operating system used,
    • referrer URL (the page last visited),
    • host name of the accessing computer (IP address) and
    • time of the server request

    is transmitted to one of the Google‘s servers in the USA, where it is stored. The information is used to evaluate the website usage, to compile reports on the website activities and to provide other services related to the website activity and the internet usage for the purposes of the market research and optimisation and improvement of our website. This information may also be transferred to third parties, as soon as it is legally mandated or insofar as third parties have been commissioned to process this data. Under no circumstances will your IP address be used in connection with any other data from Google. The IP addresses are being anonymized, so that an assignment is not possible (IP masking).

    Although you can adjust the settings on your browser to prevent installation of cookies, we point out that in this case you might not be able to exploit all functions of the website.

    In addition, you can prevent compilation of data generated by the cookie and related to your website usage (including your IP address), as well as processing of the data generated by Google in that you download and install a browser add-on (https://tools.google.com/dlpage/gaoptout?hl=de).

    As an alternative to the browser add-on, especially for browsers on mobile devices, the compilation of data by means of Google Analytics can be prevented through clicking on the link provided. A so-called opt-out cookie will be set, which will prevent collection of your data when you visit this website in the future. The opt-out cookie is only effective in this browser and only for our website and is stored on your device. If you choose to delete cookies in this browser, you must set the opt-out cookie again.

    For more information about data protection in the context of the Google Analytics, see the Google Analytics Help Centre (https://support.google.com/analytics/answer/6004245?hl=de).

  6. Rights of the data subject

    You have the right to:

    • withdrawing any consent already given to us in accordance with Art. 7 para. 3 GDPR. As a result, we are no more allowed to continue processing the data based on the previously given consent;
    • requesting the information regarding your personal data processed by us in accordance with Art. 15 GDPR. In particular, you may request information regarding the data processing purposes, the categories of personal data concerned, the categories of recipients to whom your data has been or will be disclosed, the intended storage period, the existence of a right to rectification, erasure, restriction of processing or objection to it, the existence of a right to appeal, the origin of your data if not collected by us, as well as regarding the existence of an automated decision-making process including data profiling and, where applicable, meaningful information regarding its details;
    • requiring the rectification of inaccurate or integration of missing personal data stored by us without undue delay in accordance with Art. 16 GDPR;
    • demanding the erasure of your personal data stored by us, unless it is necessary for the purpose of exercising the right to freedom of expression and information, fulfilling the legal obligation, for reasons of public interest or for the establishment, exercise or defence of legal claims in accordance with Art. 17 GDPR;
    • demanding the restriction of your personal data processing in case the personal data accuracy is contested, the processing is unlawful but you oppose your data erasure whereby we no longer need it and it is necessary for the purpose of establishment, exercise or defence of legal claims in accordance with Art. 18 GDPR;
    • alternatively, demanding the restriction of your personal data processing in case you have objected to it in accordance with Art. 21 GDPR;
    • obtaining your personal data provided to us in a structured, commonly useable and machine-readable format or to requesting that we facilitate its transfer to another controller in accordance with Art. 20 GDPR and to
    • lodging a complaint with a supervisory authority in accordance with Art. 77 GDPR. Normally, you can contact the supervisory authority of your usual place of residence or place of work, or our office location.
  7. Right to object

    As long as your personal data is processed based on legitimate interests in accordance with Art. 6 para. 1 sentence 1 lit. f GDPR, you are entitled to object to the data processing in accordance with Art. 21 GDPR, provided there are grounds related to your particular situation or the objection filed concerns direct marketing. In the latter case, you have a general right of objection, which will be implemented by us; you do not have an obligation to specify any circumstances with regard to the particular situation.

    If you would like to exercise your right of objection, please send an e-mail to dsgvo-widerruf@ivc-wpg.com.

  8. Data security

    We make use of the popular SSL (Secure Socket Layer) method within the website visit, in conjunction with the highest level of encryption supported by your browser. In general, this is a 256-bit encryption. In case your browser does not support 256-bit encryption, we will use the 128-bit v3 technology instead. Whether a single page of our website is encrypted can be identified through the closed representation of the key or lock icon in the lower status bar of your browser.

    We also take appropriate technical and organizational security measures to protect your data against accidental or intentional manipulation, partial or total loss, destruction or unauthorized access by third parties. Our security measures are continuously improved in line with technological developments.

  9. Up-to-dateness and change of this Privacy Policy

    This privacy policy is currently valid and has the status of May 2018.

    Due to further development of our website and offers on it, or, as a result of amendments to statutory and other official stipulations, it may become necessary to change this privacy policy. The latest updated version of the privacy policy can be accessed and printed at any time on the website under the link https://www.ivc-wpg.com/datenschutz/.

Notes on data processing in the context of recruitment

In addition to the privacy policy for the use of our website (see above.), IVC provides guidance on data processing for the purposes of recruitment.

  1. Identity and contact details of the controller in charge of data processing and the Data Protection Officer

    This privacy policy applies to data processing by:

    Controller: IVC Independent Valuation & Consulting Aktiengesellschaft Wirtschaftsprüfungsgesellschaft, Girardetstr. 2, D-45127 Essen, Germany (hereinafter „IVC“)
    E-mail: info@ivc-wpg.com
    Phone: +49 (0)201 – 31 04 83 – 72
    Fax: +49 (0)201 – 31 04 83 – 99

    The Data Protection Officer of IVC is Dr. Peter A. Frankenberg. He can be reached at the above stated address or via following e-mail: datenschutzbeauftragter@ivc-wpg.com.

  2. Collection and storage of applicant data, as well as the nature and purpose and use thereof by IVC

    You can apply to IVC by e-mail, post or via contact forms on the homepage.

    As a part of the application process, we process data from the following categories (applicant data):

    • personal data (e.g. name),
    • contact details (address, telephone numbers, e-mail),
    • data for further education and training (e.g. school, university, diplomas, exams) and
    • data on vocational training and career history (e.g. previous employers and employment certificates).

    The applicant data is collected by IVC for the purpose of examining your suitability for a vacancy or, in the case of an unsolicited application, for the purpose of examining your suitability for the position desired.

    The legal basis for the data processing is Art. 6 para. 1 b GDPR and § 26 BDSG (new version).

    Your data and documents will be forwarded to our HR managers. The HR managers are the executive body and senior employees of the IVC, as well as, in certain cases, the administrative staff of our Team Assistance.

    As a part of the application process, the HR managers access your data and, where applicable, provide internal departments responsible for the application process with an access to the data provided by you for review. Upon completion of the application process, this access is again restricted to the HR managers.

  3. Transfer of applicant data

    Applicant data is used to check the suitability for a specific job vacancy. If your application refers to a specific job vacancy, your data will only be forwarded to the company affiliated with IVC, to which the application refers.

    Unsolicited applications will be forwarded to the respective companies affiliated with the IVC in accordance with the type of the regular job vacancy, to which the application refers.

    In case of doubt we will contact you prior to forwarding your application to an affiliated company and give you an opportunity to grant your consent for the transfer in accordance with Art. 6 para. 1 lit. a EU GDPR.

  4. Applicant pool

    We are happy to consider your application on an ongoing basis for other vacancies at the IVC or its affiliates. You have an opportunity to grant your consent for inclusion in the applicant pool of the IVC and its affiliates during the application process according to Art. 6 para. 1 lit. a EU GDPR.

    If you then agree to admission, your applicant data will be stored also after the expiry of the application process. Our HR manager will regularly check whether your profile matches any open position and, if necessary, encourage you to apply again.

  5. Erasure of data

    In principle, IVC stores applicant data as long as this is necessary for the purposes mentioned above and provided there are no statutory retention requirements.

    If your application has been denied and you have not granted consent to be included in the applicant pool, your applicant data will be deleted six months after refusal.

    You have an option to delete your entire applicant data or to revoke your admission to the applicant pool. You can request this by email (dsgvo-widerruf@ivc-wpg.com) or by post (see above). After an instruction to have your account deleted or admission to be withdrawn, your applicant data will be first blocked. If you do not revoke the deletion request, the complete deletion of your data will take place six months after the request.

  6. Rights of the data subject

    You have the right to:

    • withdrawing any consent already given to us in accordance with Art. 7 para. 3 GDPR. As a result, we are no more allowed to continue processing the data based on the previously given consent;
    • requesting the information regarding your personal data processed by us in accordance with Art. 15 GDPR. In particular, you may request information regarding the data processing purposes, the categories of personal data concerned, the categories of recipients to whom your data has been or will be disclosed,the intended storage period, the existence of a right to rectification, erasure, restriction of processing or objection to it, the existence of a right to appeal, the origin of your data if not collected by us, as well as regarding the existence of an automated decision-making process including data profiling and, where applicable, meaningful information regarding its details;
    • requiring the rectification of inaccurate or integration of missing personal data stored by us without undue delay in accordance with Art. 16 GDPR;
    • demanding the erasure of your personal data stored by us, unless it is necessary for the purpose of exercising the right to freedom of expression and information, fulfilling the legal obligation, for reasons of public interest or for the establishment, exercise or defence of legal claims in accordance with Art. 17 GDPR;
    • demanding the restriction of your personal data processing in case the personal data accuracy is contested, the processing is unlawful but you oppose your data erasure whereby we no longer need it and it is necessary for the purpose of establishment, exercise or defence of legal claims in accordance with Art. 18 GDPR;
    • alternatively, demanding the restriction of your personal data processing in case you have objected to it in accordance with Art. 21 GDPR;
    • obtaining your personal data provided to us in a structured, commonly useable and machine-readable format or to requesting that we falicitate its transfer to another controller in accordance with Art. 20 GDPR and to
    • lodging a complaint with a supervisory authority in accordance with Art. 77 GDPR. Normally, you can contact the supervisory authority of your usual place of residence or place of work, or our office location.